Working With Documents

Documentation refers to any document that has information that can be reviewed and retrieved in the future. This includes records made on paper or in physical form as well as ones that are recorded digitally with computer programs like spreadsheets, word processors and image editing software. In the majority of organizations, documentation is based on the same set of guidelines and conventions to ensure that each new document has a certain degree of similarity in shape and structure with older documents. This helps ensure uniformity and transparency within the organization’s documentation workflows as well as ecosystem.

As opposed to traditional paper or physical records, documents in digital formats are generally assigned a unique file name to distinguish them from other records. This helps organize the documents and makes it easier for users to find information without opening multiple documents to find it. Documentation is often organized into folders to make it easier for users of a large collection of data to find specific records.

Apple apps such as Pages and TextEdit along with third-party apps available in the Mac App Store allow you to create various types of documents. This includes reports, letters, financial charts, essays, presentations, slideshows and more. These documents can be accessed on various platforms and allow for easy collaboration among team members.

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